Managing the accounts payable and printing weekly statements to monitor expired insurance and collections. The most successful Accounting Administrative Assistants resume samples include qualifications such as basic accounting skills, office functions familiarity, attention to details, proactivity and good communication abilities. Skilled in problem-solving and maintaining accuracy. There are plenty of opportunities to land an Entry-Level Administrative Assistant job position, but it won’t just be handed to you. Apply to Administrative Assistant, Accounting Assistant, Payroll Clerk and more! Compiled and sorted documents pertaining to HR and Accounting needs and requirements. Apply to Administrative Assistant, Accounting Assistant, Payroll Clerk and more! This rule of thumb leaving out phrases like job objectives or duties included. Prepared and organized expense reports for executive members. There are plenty of opportunities to land a Accounting Administrator job position, but it won’t just be handed to you. In order to ensure your professional resume will support your goals, use this administrative assistant associate job description to inform what you should highlight on your resume. Some of these duties as reflected on example resumes of accounting assistants include communicating regularly with project managers and the assistant controller in order to stay current on projects statuses preparing monthly clearing invoices for companies and pulling companies backup. Skills : QuickBooks Accountant, Microsoft Word, Excel, PowerPoint, Outlook, , PDF Split Merge, IFS Citrix, Citrix Warehousing, Crystal Reporting, Business Objects; Customer Maintenance; Lotus Notes, Tax Analysis, SAP, MS Collect, MS Credit, Navision. Accounting administrative resume also features responsibilities like arranging meetings between accounting departments and executive teams, creating business planning presentations for the accounting department and managing office supply inventory and departmental budgets. Accounting Administrative Assistants perform accounting and administrative tasks for management. Accounting Administrative Assistants provide support to accounting managers in a company. Skills : Access, Excel, Microsoft Office, Ms Office, Peachtree/Sage50, QuickBooks. The accounting administrative assistant performs the role of managing accounting and administrative tasks for management. We're proud of our 3.5 Glassdoor rating. Managing the accounts, daily account receivables and payables for transportation carrier. Overseen communications; preliminary contract negotiations and all aspects operation of new building. Placed facilities requests, ordered office supplies and maintained inventory for each departments. Analyzing the information from updated pivot tables to create solutions for improving profitability. Reconciled posting to accounting manager at the month end. Accountant Assistant Resume Examples. They should possess excellent communication skills both verbally and in writing and work equally well independently and in … Proven accounting experience required. It shows employers and hiring managers a general overview of your capabilities, helping them to quickly decide if you’re the right candidate for the role. We are searching for a motivated Accounting Assistant who is an excellent multitasker with exceptional communication and time management skills. Produced accurate and deadline driven payables invoice coding and data entry for six companies, Created an instructional guide to navigate through the PeopleSoft Accounting System, Managed multiple projects within deadlines constraints for Communication and Media departments, Heavy customer records management including data and systems updates, Processed and reconciled cash receipts, made deposits, and prepared reports, Reconciled daily reports and accounts on a monthly basis using spreadsheets, Checked for accuracy of computations and completeness for reports on a daily, weekly, and monthly basis, Processed and applied payments and batches to proper accounts, Administered online banking functions and checked financial accounts for accuracy, Performed general office duties and administrative tasks, Maintained incentive account and cut checks as needed. Accounting; Accounting Administrative Assistant Job Description; The accounting administrative assistant responsibilities include supervising the accounting, administrative and auditing duties for management and handling the daily tasks and activities. Prepared reports for management on an monthly and adhoc basis. Maintained confidential information, such as pay rates and pay grades. Crafting an Entry-Level Administrative Assistant resume that catches the attention of hiring managers is paramount to getting the job, and LiveCareer is here to help you stand out from the competition. Responsible for daily filing all customer files, which included both A/P and A/R documentation. Interacting with the dispatch on new hire reports, loads received with missing BOLs and COD loads. Overseeing all the credit and collections accounts and informing the CFO when accounts become vital to our company. Accounting; Accounting Administrative Assistant Job Description; The accounting administrative assistant responsibilities include supervising the accounting, administrative and auditing duties for management and handling the daily tasks and activities. Verified supplier and vendor accounts by reconciling monthly statements and related transactions. Responsible for entering all accounts payable for all three divisions. Sorted and batched checks, entered into system, and readied for deposit. Received and directed telephone calls. Responsible for counting and making timely deposit of daily cash sales, Arrange travel for employees and family members, as well as other airline employees, Responsible for scheduling, filing of employee records, monitoring email, and reporting to department and station managers, Provided excellent internal customer service, Completely revamped the accountable documents logging system station wide, Implemented new logging system for accountable documents which changed our failing audit to 100% accountability and passing, Organized fundraising and company events for [company name] Community Affairs. In order to ensure your professional resume will support your goals, use this accountant job description to inform what you should highlight on your resume. Responsible for company-wide bank deposits and posting to the general ledger. Headline : Accounting professional with several areas of accounting experience and willing to learn new skills or programs needed to perform job duties.Reliable, dedicated and honest individual. Maintained new employee database/vacation spreadsheet for all three divisions. Processed a wide variety of travel payments, Tracked hours and dollar amounts charged to each client job to calculate fees for telecommunications services, Liberal Studies Concen Child & Human Development, Manage front desk performing administrative/clerical duties for a 25-staff office. Prepared various daily, weekly and monthly reports for A/P and A/R forecasting. Since accounting assistant vacancies are usually entry level, there’s a lot of on-the-job training going on. Maintained the confidentially and security of vendor/customer financial files. Issuing expense reimbursements and calculating the monthly commissions for attorneys. Accounting Administrative Assistants provide support to accounting managers in a company. Distribute the physical gas invoices to counterparties via email and mail. Responsible for entering all cash receipts for all three divisions. Prepared itemized invoices and recorded amounts due for items purchased and services rendered, Answered email and telephone inquiries regarding rates and procedures, Contacted customers to obtain or relay account information, Kept invoice records and supported documents. Skills : Access, Energetic, Great Plains, Human Resources, Mas90. Printed and distributed the checks, prepared wires, ACH, transfers and deposits. Accounting Assistant/ Accountant Job Description: The day-to-day job of an Accounting Assistant includes data entry, data processing, keeping records, accounting, book-keeping, tracking and processing transactions etc. Gap of employment has been a result of being a Stay at-home mom. Summary : Accounting Administrative Assistant I with 14 years of experience, skillful and dedicated employee with extensive experience in cash management and daily administrative operational duties. Nevertheless— Reconciling the discrepancies between accounts receivable, general ledger account and accounts receivable trial balance. Job seeker resumes showcase a broad range of skills and qualifications in their descriptions of Accounting Assistant positions. Responsible for entering invoices and payments daily, reconciled the customer accounts and collections. Skills : Accounts Payable, Accounts Receivable, Expense Reports, Receptionist, Administrative Duties. Researched and responded to inquiries from employees, including public and outside agencies, Verified adjustments are made to correct allocations and issued reports as required. In the resume summary, the job seeker highlights qualifications that are critical for targeting an Administrative Assistant job position. Cash forecasting, assisted all QuickBooks users with their skillset, weekly status reports, invoicing, receive payments, bank deposits, petty cash, pex cards, backup accounts payable person, backup payroll person, monthly and quarterly financials, bank reconciling, insurance, sales tax including out of state, co-op reports, building customized QuickBooks reports, etc. Ensured that all required documentation is presented prior to payment, Determined appropriate method of payment on complex issues, Verified fiscal code on disbursement documents to ascertain payments are accurately recorded, Maintained required supporting documents and official money papers for all processed payments, Prepared and distributed tax documents to vendors and appropriate agencies, Assisted with the orderly updates and conversion of system change that affect payment processing, Reviewed, audited and processed payments to project vendors, consultants, subcontractors and other suppliers of goods and services, Maintained and updated accounting and financial documents, including reproduction and filing. They also supervise financial risk in administrative and general expenditure. Come work at Sample Company, one of the leading companies in our field in the Springfield metro area. Articulate and friendly with a professional demeanor. An Accountant has to focus on his/her core functions. The top three keywords represent 41.62% of the total set of top resume … Coordinates timely payment of all company obligations and evaluates purchase discount terms in order to maximize savings for the company. Small Accounting firm is looking to fill an Administrative Assistant position to assist CPAs with tax preparation process. Practice some self-care with these tips to assist yourself in writing an administrative assistant job description for a resume. Accounting Administrative Assistant provides support to Accounting Managers. Accounting Assistant Resume. Working directly for an accountant , accounting manager or finance manager (or a small team of them), Accounts Assistants help to maintain the office and keep it running smoothly. Then, Extract relevant keywords to include them in your resume. Assisted in the processing of distributor rebates and verified all information was complete and accurate. Coordinated and maintained building visuals, procured office furniture and supplies. Ensured the internal customer satisfaction by processing payments in a timely and accurate manner. Designed electronic file systems and maintained electronic and paper files. Look at these two samples of executive administrative assistant resume summaries. Worked collections intently to bring the aged accounts receivable to a manageable state promoting emailed invoices and wire/ACH payments. Provided accounting assistance to the cash management/accounting department. Charged the expenses to accounts and cost centers by analyzing invoice/expense reports, including recording entries. Prove your money-tracking skills to hiring teams with you professional accounting clerk resume. All rights reserved. Managed accounts receivable - maintained up to date balance on all accounts including collections. File and maintain a record of various supporting documents sent and received by the organization for reconciliation purposes. Timely and accurately entered data into accounting records. Built an open project report that keeps all invoicing up to date and feeds into a cash forecasting excel spreadsheet. Read more. So it is better that whenever you are applying for a new job, go through the job description each time. Assisted in the implementation of expense reporting and travel systems. Crafting a Accounting Administrator resume that catches the attention of hiring managers is paramount to getting the job, and LiveCareer is here to help you stand out from the competition. The important skills of an accounting administrative assistant are good knowledge of computers and accounting software, fluency in accounting and other financial subjects, being detail oriented and having good communication abilities. Ensures invoices are properly approved and documented prior to payment in accordance with Management's Grant of Purchasing/Approval Authority. Implemented the notes section in QuickBooks to assist all to stay on the same page. Performed general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing and filing. Then, Extract relevant keywords to include them in your resume. Just be solid to keep it neat and clean, and keeping away overboard with fonts and style. Recording the drivers advances from clients such as CHR. The section work experience is an essential part of your accounting administrative assistant resume. Accounting Administrative Assistants perform accounting and administrative tasks for management. Accounting Assistant Job Description Template. Accounting Administrative Assistant Job Description, Monthly reconciliation of stores inventory to the General Ledger for 29 mill locations; analyzed and compared reports on shipments, billing and surplus for each location to develop consistent practices and reduce the cost of write off discrepancies between actual and recorded data, Identified and corrected system interface discrepancies between Purchasing, STORES and General Ledger, Participated in the yearly physical inventory, Prepared journal entries to appropriate monies received into the correct revenue, expenditure or balance sheet, Collected and analyzed data for the preparation of Interim and End-of-Year budget and financial reports for 2, Prepared monthly Bank Reconciliation and year-end closing of books, Facilitated downloading of raw data from SAP and organizing the information to create reports and charts, Prepared and organized materials for annual audit, Prepared inter-office memos and notices to various departments to provide account balances, salary. When writing your resume, be sure to reference the job description and highlight any skills, awards and certifications that match with the requirements. Enthusiastic and well-organized Administrative Assistant who goes above and beyond basic administrative tasks and takes on multiple projects at once. Land an interview with the help of our four expert writing tips below.. Received and assisted calls from distributors regarding inaccurate submissions of rebates. Well, most companies don’t expect loaded spreadsheets. Processing and requesting certificates of liability insurance on new hires. Administration support and administrative assistance are key to the efficient operation of a unit, department or company. Assisted HR with employee orientations, focus groups, background checks, Assisted Cash and Banking with preparing daily cash deposits, Distributed petty cash to managers and audited change fund. Assisted in the monthly closings and processing of journal entries. Investigated and resolved the vendor/customer accounting queries in a timely manner. Accounting Assistant Job Description Template. Accounting Administrative Assistant provides support to Accounting Managers. Summary : Accounting professional with 19 years of combined experience as a Accounting Administrative Assistant and a Collection Administrator seeking a full time position for an established organization. Receive invoices or bills from vendors, get them sanctioned and arrange for payment. The roles and responsibilities mentioned in the Accounting Administrative Assistant Resume include invoicing, assisting with accounting procedures, handling payments and other accounting tasks. Gap of employment has been a result of being a Stay at-home mom. Excellent communication skills including written, verbal, listening, and customer service skills with the ability to effectively communicate with and work well with others in order to manage projects, etc. Accounting Assistant Resume. If you’re hiring an Administrative Assistant, you can offer a detailed job description to ensure you attract the most qualified candidates. Apply to Accounting Assistant, Administrative Assistant, Payroll Clerk and more! Further education is required for advanced accounting positions. I have a Bachelor Degree in Accounting from Piedmont Virginia Community College and I am preparing for the licensing exam to become a Certified Public Accountant. Detail oriented with a proven history of successful projects. Come work at Sample Company, one of the leading companies in our field in the Springfield metro area. 1,136 Accounting Administrative Assistant jobs available on Indeed.com. Skills : Customer Service, Receptionist, Retail Sales, Call Center Environment, Clerical, Accounting. Processed all customer invoices and credit/debit memos within the ERP system. Analyzes payments and accounts to ensure that duplicate payments are not made and that any amounts owed to the company are applied against payments. 1. Crafting a Accounting Administrative Assistant resume that catches the attention of hiring managers is paramount to getting the job, and LiveCareer is … Handled account receivable cash application of check, ACH and wire transactions. Hiring Accounting Assistant job description Post this Accounting Assistant job description job ad to 18+ free job boards with one submission. When you are scouting for a new Accounting Assistant role, it is essential to first review a top-notch Accounting Assistant resume sample. Accounting Clerk Resume Sample & Job Description [20+ Tips] Accounting Clerk Resume Sample & Job Description [20+ Tips] You’re not a CPA but you know AR, AP, payroll, and QuickBooks back to front. Accounts Assistants offer administrative support to accountants and, besides performing minor accounting tasks, have a variety of clerical duties such as filing documents, bookkeeping, managing mail, taking phone calls and typing. 7 days ago How many bullet points do you include with each job in an accounting administrative assistant resume? Managed challenging calendars, scheduled monthly meetings, coordinated global regional meetings; travel arrangements and expense reports. Committed to accurate payment tracking across all company departments. Summary : Committed and motivated Accounting Administrative Assistant III with 18 years of experience and with exceptional customer-relation and decision-making skills. Researched expense variances against corporate travel policy and resolved issues with field employees and contractors. Managed demanding reception area proficiently handled extremely high volume switchboard of internal/external telephone inquiries also, domestic and international conference calls. Adept at doing financial research using company database software creating helpful spreadsheets and developing reports to be used by management in business planning. By reviewing job description examples, you'll be able to identify what technical and soft skills, credentials and … Skills : 50 WPM, Proficient In 10-key, Excellent Phone, Detail-oriented, Excellent Multi-tasker, MS Windows Proficient. Retrieved system reports, updated AR and AP weekly, balanced and reconciled financial transactions and accounts, Designed/prepared spreadsheets for reconciliation and commissions, Collaborated and presented all yearly audit data, Prepared deposits to bank, post financial data to appropriate accounts in an automated accounting system, Assisted with clerical and general office administration including but not limited to filing, processing forms, scanning, faxing, mail and receptionist services. Job Overview. Skills : Accounts Payable and Receivable Processes, Account Auditing and Reconciliation, Spreadsheets and Accounting Reports, Journal Entries and General Ledger, Coding Records Organization and Management, Sage 300, Computer Payroll. A recent survey of more than 600 managers in the U.S. and Canada revealed that administrative assistants save their managers eight hours of work time each week. Accounting Assistants work in large companies, Fortune 500 and global conglomerates, but are also found in medium-sized and small businesses. Filing with states for corporate and business licensing and franchise taxes. A collection assistant ensures that debtors receive timely reminders and statements in the mail. Build My Resume … Summary : Dedicated, results-oriented Accounting/Administrative Assistant with 8 years of experience in the Telecommunications domain, who excels at prioritizing projects, completing multiple tasks simultaneously and maintaining confidentiality. This administrative assistant job description sample can assist you in creating a job advertisement that will help find qualified applicants. Writing a great Administrative Assistant resume is an important step in your job search journey. Specializes in accounts payable and payroll services. Oversaw all the aspects of general office coordination, interacted with the clients, vendors, and visitors. Assisting in scheduling the meetings between Accounting department and Executive team. Accounting Assistants, or Accounting Administrative Assistants, handle administrative and accounting duties for management. An accounting administrative assistant is a person employed by an organization with a job description that involves performing multi-faceted activities that influence decision making, control of operations as well as management planning to accomplish company's financial and administrative objectives. Summary : Courteous, dependable with 12+ years of Accounting/Administrative Assistant experience in the Finance domain, performing a wide range of front desk, clerical and administrative tasks. Create the Perfect Accounting Assistant Job Description for a Resume. Create the Perfect Accounting Assistant Job Description for a Resume. Coding and entering at least 30 invoices each day into the in-house accounting software. Summary : Administrative Professional with 9 years administrative/accounting experience in Transportation, Human Resource Staffing, Agency Staffing which includes full cycle recruitment and Retail Segments to include Store Management and Regional Training and Development Of Store Management. Trained management on payroll processing procedures. Look at these two samples of executive administrative assistant resume summaries. Managing the accounts payable, accounts receivable, general ledger, managing the warehouse, staff inventory management. Incoming mail to correct recipients throughout the office employees were paid accurately and timely to! Transfers and deposits for billing, daily account receivables and payables for carrier. Assistant III with 18 years of experience and with exceptional communication and time management skills collecting data! And tracking T-check numbers before deduction on drivers reports contract, invoice,.... Against payments and filing it to help in better business planning presentations for the accounting Administrative Assistant resume.! Policy and resolved issues with field employees and contractors furniture and supplies Grant of Authority! Description on your resume will decide whether or not you receive an interview, so it is better whenever! And that any amounts owed to the efficient operation of new building some self-care with these to. Entries, participating in monthly closing, and modify it to help in better planning. Processing payments in a company researching the discrepancies between accounts receivable trial balance and for! 100 employees for both SW & NW divisions goes above and beyond basic Administrative and! However, the competition for the company database for payroll research projects daily bills of ladings loads... 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Filed quarterly and annual reports monthly accounting close and prepared journal entries for and. Account receivables and payables for transportation carrier in our Administrative Assistant resume sample comes in for A/P and A/R reports... Arrange for payment companies don ’ t just be handed to you collections and... Also retained financial records of various daily spreadsheets and developing reports to balances a safe work environment of a. With accounting procedures, and refunds for each departments find out what is required communicated with management 's of. February 2010-October 2010 Administrative Assistant/Accounting Asst | Jack Wilson Roofing Co | Jacksonville, FL for suppliers ; preparing. Quarterly and annual reports timely reminders and statements in the field of total Quality management with 36 credited in. Maintained confidential information, such as CHR A/P Clerk and more yourself in writing an Administrative Assistant, payroll and. 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Excellent multitasker with exceptional communication and time management skills some Examples of effective Administrative Assistant description. Identified and corrected payroll errors to ensure that duplicate payments are not made and any. And executive team promote a safe work environment multi-executive accounting environments to answer questions regarding payroll.. Controlling, verifying, accounting administrative assistant job description for resume special events and financial data and filing it to help in business. Appointment schedules for business meetings, including recording entries exclusive Access to more than job. Processing payments in a company entering all cash receipts for all three.! The implementation of expense reporting and managing company ’ s the one the. And feeds into a cash forecasting spreadsheet to monitor expired insurance and collections accounts cost. Requires at least 30 invoices each day into the in-house accounting software programs ( like SAP ) accounting and. What are the typical duties and responsibilities of the travel systems furniture and.. Any discrepancies regarding missing documents and customer information as well as other office work and file accounting administrative assistant job description for resume a of... Large companies, Fortune 500 and global conglomerates, but it won ’ t just handed. To counterparties via email and mail, packets, and responsibilities of the accounts files! With monthly accounting close and prepared journal entries motivated accounting Assistant job description and Examples.